Legal Assistant (Document Management II)

Legal Assistant (Document Management II)

Amentum is seeking a Document Management Analyst II to assist with USCIS' litigation support across three different litigations. This role will work directly with trial attorneys and other contractor staff. Responsibilities include: Complex/Administrative Procedures Act (APA)/Class Action Cases - The following tasks are required to support the Complex APA/Class Action Cases:

• Organize, update and ensure completeness of individual litigation files
• Monitor attorney duty mailboxes to identify new litigation filings, record them in data management systems, and forward them to the appropriate parties as required
• Determine the status and location of the applications/petitions subject of case, whether the relevant cases are outside of processing time, and other factual details to determine the validity of facts as articulated in the complaint, perform all systems checks including, but not limited to, National Files Tracking System (NFTS), Computer Linked Application Information Management System (CLAIMS), Person Centric Query System (PCQS), Tableau to determine the status and location of the applications/petitions subject of case and verify the facts in the complaint
• Use a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems
• Make periodic updates to the PMT to ensure the status of the case is updated including the name of the attorney assigned, the next court deadline (for answers, motions, Responses) and the completion of the case including the court disposition
• Index, track and control document discovery (including documents produced and received in discovery)
• Create indexes, and track exhibits and other materials in preparation for hearings.
• Prepare exhibit cross-references, and review documents for relevance and privilege according to established guidelines and criteria
• Use a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems
• Monitor attorney duty mailboxes daily and respond to emails or forward them to appropriate parties as required.
• Perform all systems checks including, but not limited to, National Files Tracking System (NFTS), Computer Linked Application Information Management System (CLAIMS), Person Centric Query System (PCQS), Tableau to determine the status and location of the applications/petitions subject of case and verify the facts in the complaint
• Compile and prepare certified administrative records (CAR) for complex litigation, including APA and class action litigation

Required Qualifications

• Must be able to obtain and maintain a US government security clearance.
• Three years of experience on major litigation support projects or undergraduate degree.
• Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology.
• Demonstrated ability to work independently in a team environment.
• Must have excellent writing skills and oral communication capabilities.
• Requires hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Relativity or other document review platform, Trial Director, etc.
• Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems.
• Familiarity with ESI tools and knowledge of eDiscovery procedures and resources preferred.
• Trial experience is very helpful.
• Automated litigation experience is valued.
• Experience using National Files Tracking System (NFTS), Computer Linked Application Information Management System (CLAIMS),Person Centric Query System (PCQS), Tableau, or Relativity extremely helpful.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

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