Legal Specialist


San Francisco, CA, USA

Full time



Nov 8

Role & Responsibilities

1) Contract Management:

  • Manage contract processing (including reviewing intake forms and contract requests, drafting SOWs, coordinating and tracking legal, finance, and leadership review, correspondence with internal/external stakeholders re contract status & requirements, finalizing contracts, compiling exhibits or attachments, and coordinating signatures via DocuSign, monitoring expiring contracts and sending monthly reminders for same).
  • Review grants and contracts and prepare polished summaries for senior leadership reviews
  • Support the intake, analysis, and preparation of contracts, amendments, NDAs, and other legal documents/ projects
  • Document review and proofing (section reference checks, definition checks, grammar and formatting checks)
  • Knowledge management (FAQs, commercial legal hub, internal/external documents, legal process documents)
  • Lead cross functional initiatives related to contracts (locate agreements, check for data points & specific contract clauses, run reports from CMS)
  • Review agreements and pulling data points; creating summaries and visualizations
  • POC for queries related to data that lives in Ironclad
  • POC for queries related to contract workflow questions, glitches, updates
  • Handle updates to all contract process templates and playbooks
  • Optimize contract and grant coordination processes and legal knowledge systems (e.g., contract terms database)
  • Manage and optimize legal records and archives, including organization of legal, financial, and programmatic documents related to contracts and grants agreements

2) Legal Operations / Legal Admin:

  • Collaborate with Ops/IT as the legal team representative for Salesforce, Airtable, Ironclad, and other technology tools and systems
  • Assess, implement, and maintain customized technologies and processes to drive efficiencies in the department's delivery of legal services
  • Lead progress of grant agreements through Legal, including coordinating the preparation and execution of agreements, amendments, and exhibits both digitally and in hard copy
  • Drive legal training for the organization, including developing materials w/ the CLO, leading sessions, and managing calendar + library for same
  • Manage Legal/CLO meetings, agendas, day-to-day tasks, and monitor Legal email inbox
  • Partner with CLO and programmatic stakeholders to understand their needs and develop processes and solutions


  • Agile, accurate, resourceful, responsive
  • Deep project management skills
  • Detail oriented; curious and analytical thinker
  • Strong administrative organization skills
  • Familiarity with legal agreements, commercial vendor contracts and grant agreements a plus
  • Clear concise communication, presentation and collaboration skills
  • Self-motivated with the ability to set long term and day-to-day priorities and manage multiple competing tasks in an effective and efficient manner
  • Comfortable working with flexibility in an agile customer-service oriented environment
  • Discreet and familiar with navigating legally sensitive or confidential matters
  • 4+ years of experience with legal contracts management, legal operations, or legal project/case management
  • Nonprofit administration and/or grants management experience a plus
  • Paralegal experience a plus

Position Details

  • Role: Contracts Manager
  • Location: On-site four days a week in Oakland, CA
  • Technology: Ironclad, Salesforce, Airtable
  • Salary: $120,000 - $160,000 based on experience and subject-matter expertise is committed to the principle of equal opportunity. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status or any other basis protected by the laws or regulations in the locations where we operate.

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