Manager, Legal Operations
We are seeking a highly organized and detail-oriented Legal Operations Manager to oversee and optimize various aspects of our legal and regulatory operations. The ideal candidate will have a strong background in legal operations and project management, with a proven track record of effectively managing outside counsel, expert consultants, lobbying firms, and regulatory compliance vendors. This role will play a crucial part in streamlining processes, improving cost management, and ensuring regulatory compliance within the legal department.
About Our Company
Extenet is the premier privately-held provider of digital infrastructure solutions connecting our customers, partners and communities. We maximize value through our strategic vision, nimble adaptation to changing technologies and creative, customized solutions.... all with a human touch. We believe a powerful digital infrastructure is the backbone of any business. We design, deploy, operate and support the most innovative indoor and outdoor wireless and fiber communications systems for elite brands nationwide including wireless carriers, corporate, sports, entertainment and hospitality venues, enterprises, government municipalities and more.
- Outside Counsel Lifecycle Management: Manage the entire lifecycle of outside counsel engagement, including onboarding, billing, auditing, reporting, and offboarding.
- Dashboard Maintenance: Enhance and maintain the Outside Counsel dashboard to improve visibility and tracking.
- Dashboard Development: Develop and maintain an Outside Counsel spending and budgeting dashboard to support informed decision-making.
- Lobbying and Consultant Oversight: Oversee the engagement, billing, auditing, and reporting processes for lobbying firms and expert consultants.
- External Affairs Dashboard: Establish a spending and budgeting dashboard for external affairs and consultant expenses.
- Regulatory Compliance Vendors: Provide administrative oversight and manage billing operations for regulatory compliance vendors involved in reviews (NEPA/SHPA/FAA).
- Vendor Agreement Compliance: Ensure compliance with vendor agreements and optimize vendor relationships.
- Regulatory Reporting: Monitor and track filing due dates and deliverables for state and federal regulatory reporting, including recurring reports and ad-hoc requests.
- Information Management Dashboard: Develop and maintain an information management dashboard for comprehensive oversight of national regulatory compliance activities.
- Right of Way (ROW) Tracking: Track and monitor the progress of all Right of Way (ROW) agreements and pole attachment agreements at the national level.
- Regulatory Analysis Dashboard Creation: Create a comprehensive national dashboard detailing Extenet's rights, rates, and entities for strategic regulatory analysis and cost forecasting.
- Legal Document Management: Collaborate with relevant stakeholders to acquire and implement an internal legal document management system.
- Legal Document Organization: Ensure efficient organization, storage, and retrieval of legal documents and workflow.
- Shared Inbox Management: Monitor and maintain shared inboxes, ensuring timely and appropriate responses to incoming communications.
- Billing Software Evaluation: Research and evaluate billing software systems to facilitate consistent and efficient billing data entry.
- Invoice Process Streamlining: Streamline invoice review, approval, payment processes, and cost tracking for outside legal services.
- Bachelor's degree in Business Administration, Legal Studies, or related field. Advanced degree or legal certification preferred.
- Proven track record of 3 years in legal operations or related roles, demonstrating expertise in streamlining legal processes.
- Strong understanding of outside counsel management, regulatory compliance, and legal project management.
- Proficiency in legal operations software, document management systems, and data analysis tools.
- Excellent communication skills, both written and verbal, for effective collaboration with cross-functional teams.
- Detail-oriented mindset with a history of meticulous oversight in managing intricate processes.
- Demonstrated ability to effectively implement a vision and to proactively identify opportunities to improve legal and business processes.
- Proven ability to drive process improvements and foster a culture of continuous refinement.
- Skilled negotiator with a demonstrated ability to establish and maintain fruitful vendor relationships.
- Consummate team player with a commitment to a shared culture of dignity and respect.
Skills And Abilities
- Project Management: Successfully manage complex projects, prioritize tasks, and meet deadlines in a fast-paced environment.
- Analytical Thinking: Skillfully analyze data, identify trends, and generate actionable insights for process optimization.
- Effective Communication: Communicate complex information clearly and concisely, fostering collaboration across teams.
- Collaboration: Work effectively across departments, bringing together diverse teams for aligned goals.
- Attention to Detail: Exhibit a meticulous approach to overseeing processes and ensuring accuracy.
- Strategic Innovation: Introduce process enhancements and cultivate a culture of continuous improvement.
- Vendor Relationship Management: Establish and maintain impactful partnerships through effective negotiation and collaboration.
This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.
Equal Opportunity Employer
ExteNet is committed to building a diverse organization and is an Equal Opportunity Employer.
How To Apply
If you are interested in applying for a position at Extenet, please visit extenet.com/careers. The first step is to carefully review the job posting and determine whether you meet the required qualifications and experience. If you believe you are a good fit for the position, the next step is to submit your application with corresponding application materials. Once you have submitted your application, someone from the Extenet Recruiting team will be in contact with you.